The Parlour & The Lounge
To reserve your date, a non-refundable booking retainer is due at the time of booking — 50% for space rentals and 25% for wedding packages. This retainer secures your date and is applied toward your total balance.
A $300 refundable damage deposit is also due with your booking retainer. This deposit is fully refundable following a successful post-event walkthrough, provided no damages, losses, or violations of contract occur and the space was vacated on time.
The remaining balance is due 30 days prior to your event date and is non-refundable once paid, regardless of reason for cancellation. We’ll send a friendly reminder with a detailed breakdown of any outstanding fees to ensure everything is in order.
A $300 refundable damage deposit is also due with your booking retainer. This deposit is fully refundable following a successful post-event walkthrough, provided no damages, losses, or violations of contract occur and the space was vacated on time.
The remaining balance is due 30 days prior to your event date and is non-refundable once paid, regardless of reason for cancellation. We’ll send a friendly reminder with a detailed breakdown of any outstanding fees to ensure everything is in order.
Deposits & Reservations
Open flames aren’t permitted (candles, incense, lanterns, etc.). Catering Sterno cans may be allowed when operated by professional catering staff and used safely. If Sterno will be used, please notify us in advance.
Candles & Open Flames
Weddings & All-Inclusive Events: All clean-up is included in your package. Our team will take care of all the necessary teardown and clean-up tasks after your event, so you can relax and enjoy your day without worrying about post-event duties. From packing up your decor to making sure the venue is spotless, we handle it all.
However, if excessive cleaning is required due to neglect, misuse, or incidents such as vomit, large spills, broken glass, or other biohazards, the client will be responsible for the actual cost of professional cleaning services, in addition to a $200 administrative fee.
Space Rental: We take care of cleaning the space between events, but we ask clients to handle a few basics:
If the space isn’t left in this condition, a $200 extra cleaning fee may apply.
However, if excessive cleaning is required due to neglect, misuse, or incidents such as vomit, large spills, broken glass, or other biohazards, the client will be responsible for the actual cost of professional cleaning services, in addition to a $200 administrative fee.
Space Rental: We take care of cleaning the space between events, but we ask clients to handle a few basics:
- Break down and remove large boxes and oversized items (gift boxes, balloon structures, catering/shipping boxes) and place them in the dumpster location shared during your planning meeting.
- Place dishes in the dishwasher and run it.
- Remove large food debris from floors.
If the space isn’t left in this condition, a $200 extra cleaning fee may apply.
Cleanup Responsibilities
If alcohol is served: Proof of event insurance with Host Liquor Liability may be required, listing The CoLab Lakewood LLC as additional insured.
Deadlines:
• Most bookings require proof at least 14 days prior to the event.
• Intimate Gathering requires proof at least 30 days prior.
Grand Affair note: Insurance with host liquor liability is included through our included bartender (With a Twist). If you choose a different bartender, you’ll need to provide proof of liability insurance.
Events over 50 attendees: For events with more than 50 attendees, general liability insurance is required regardless of alcohol service. Proof must be submitted at least 14 days prior to the event.
Deadlines:
• Most bookings require proof at least 14 days prior to the event.
• Intimate Gathering requires proof at least 30 days prior.
Grand Affair note: Insurance with host liquor liability is included through our included bartender (With a Twist). If you choose a different bartender, you’ll need to provide proof of liability insurance.
Events over 50 attendees: For events with more than 50 attendees, general liability insurance is required regardless of alcohol service. Proof must be submitted at least 14 days prior to the event.
Insurance Requirements
Biographie
To reserve your date, we require a signed contract and a deposit (25% for Weddings; 50% for Space Rental). Once both are received, your date is confirmed on our calendar, and we’ll begin working with you to plan your event. The final balance is due 30 days before your event day. We’ll send a friendly reminder with a detailed breakdown of any outstanding fees to ensure everything is in order.
Deposits & Reservations
We understand that plans can change. If you need to cancel your booking, the following policy applies:
A non-refundable booking retainer (25% of the total Booking Costs for Weddings; 50% of the total Booking Costs for Space Rental), is due upon signing this Agreement. This amount secures the event date and covers initial administrative & planning services. It is applied toward the final balance, but is non-refundable under any circumstances, including cancellation made more than 365 days in advance.
If Lessee chooses to cancel the event, written notice must be provided to Lessor & a Contract Cancellation Form Received. Refunds of any payments made beyond the non-refundable booking fee will follow this schedule:
To cancel your booking, written notice to The CoLab Lakewood, LLC must be provided.
A non-refundable booking retainer (25% of the total Booking Costs for Weddings; 50% of the total Booking Costs for Space Rental), is due upon signing this Agreement. This amount secures the event date and covers initial administrative & planning services. It is applied toward the final balance, but is non-refundable under any circumstances, including cancellation made more than 365 days in advance.
If Lessee chooses to cancel the event, written notice must be provided to Lessor & a Contract Cancellation Form Received. Refunds of any payments made beyond the non-refundable booking fee will follow this schedule:
- More than 365 days prior to Event Date: Refund of payments made excluding the non-refundable booking fee and minus any expenses incurred by Lessor and billable hours at the current market rate.
- 270–364 days prior to Event Date: 50% of total Booking Costs will be retained (including the booking fee), plus any non-refundable vendor fees or expenses incurred by Lessor, including billable hours.
- 90–269 days prior to Event Date: 75% of total Booking Costs will be retained, plus any non-refundable vendor fees or expenses incurred by Lessor, including billable hours.
- 0–89 days prior to Event Date: 100% of Booking Costs will be retained. No refunds will be issued. Lessee remains responsible for any outstanding invoices or reimbursable expenses incurred by Lessor on their behalf.
To cancel your booking, written notice to The CoLab Lakewood, LLC must be provided.
Cancellations & Rescheduling
We allow protected flames at Biographie, meaning all candles must be enclosed in hurricanes or other protective glass to ensure safety, including tea lights.
Candles & Open Flames
Space Rental: All vendors you hire — including caterers, florists, and other service providers — are required to clean up their respective areas and ensure the space is left as it was upon arrival. This includes removing any trash, packing up equipment, and addressing spills or messes related to their services.
A fee will be charged at our discretion based on this policy. The regular additional hourly rate of $200 will apply for any vendors who have not cleaned and vacated by the end of the contracted time.
If excessive cleaning beyond standard post-event cleanup is required, including but not limited to neglect, misuse, or incidents such as vomit, large spills, broken glass, or other biohazards, the client will be responsible for the actual cost of professional cleaning services, in addition to a $200 administrative fee.
Weddings: The CoLab Concepts Team handles the cleanup of all venue-related details. However, all vendors you hire — including caterers, florists, and other service providers — are required to clean up their respective areas and ensure the space is left as it was upon arrival. This includes removing any trash, packing up equipment, and addressing spills or messes related to their services.
A fee will be charged at our discretion based on this policy. The regular additional hourly rate of $200 will apply for any vendors who have not cleaned and vacated by the end of the contracted time.
If excessive cleaning beyond standard post-event cleanup is required, including but not limited to neglect, misuse, or incidents such as vomit, large spills, broken glass, or other biohazards, the client will be responsible for the actual cost of professional cleaning services, in addition to a $200 administrative fee.
A fee will be charged at our discretion based on this policy. The regular additional hourly rate of $200 will apply for any vendors who have not cleaned and vacated by the end of the contracted time.
If excessive cleaning beyond standard post-event cleanup is required, including but not limited to neglect, misuse, or incidents such as vomit, large spills, broken glass, or other biohazards, the client will be responsible for the actual cost of professional cleaning services, in addition to a $200 administrative fee.
Weddings: The CoLab Concepts Team handles the cleanup of all venue-related details. However, all vendors you hire — including caterers, florists, and other service providers — are required to clean up their respective areas and ensure the space is left as it was upon arrival. This includes removing any trash, packing up equipment, and addressing spills or messes related to their services.
A fee will be charged at our discretion based on this policy. The regular additional hourly rate of $200 will apply for any vendors who have not cleaned and vacated by the end of the contracted time.
If excessive cleaning beyond standard post-event cleanup is required, including but not limited to neglect, misuse, or incidents such as vomit, large spills, broken glass, or other biohazards, the client will be responsible for the actual cost of professional cleaning services, in addition to a $200 administrative fee.
Cleanup Responsibilities
Space Rental: Access to the venue is limited to your contracted and invoiced rental time. Due to insurance and liability requirements, we’re unable to grant access outside of that timeframe. If additional time is needed — whether for setup, vendor arrival, or extended celebration — it must be booked in advance and is subject to availability.
Weddings: When available, couples may add up to 3 hours of pre-wedding access for $450 for a ceremony walkthrough. Rehearsal dinners are not offered.
Weddings: When available, couples may add up to 3 hours of pre-wedding access for $450 for a ceremony walkthrough. Rehearsal dinners are not offered.
